Hospitality Committee
Responsibilities of CLERK
  •  Call Hospitality Committee meetings:
    1. Set times for meetings approximately every other month.
    2. Call all committee members about meeting times.
    3. Ask members if there are any agenda items. Set meeting agenda.
    4. Clerk the Meetings.
    5. Appoint a recording clerk for each meeting.
    6. Delegate committee members to help with Holiday Gathering.
    7. Attend Monthly Meeting for Business to give committee reports and to seek the sense of the Meeting on committee recommendations.
  • Divide the labor for coffee hour and greeter:
    1. Ensure that each committee member is responsible for coordinating one of the twelve months of the year.
    2. If there are not twelve active members of the committee, recommend additional members to the Nominating Committee or, if it is not in session, to the Monthly Meeting for Business.
  • Miscellaneous Secretarial Tasks:
    1. Keep track of minutes and proceedings of the committee to pass on to the next clerk. Maintain the Hospitality Committee Notebooks (Current and History).
    2. Write occasional brief items for the newsletter keeping the Meeting community updated on the work of the committee.
    3. Print out monthly sign up sheets for coffee hour and greeter.
    4. Make sure that there is a ready supply of handouts on instructions for coffee hour, greeter, and potluck.
    5. Solicit ideas from committee members no later than February for State of Society Report due by March 1 st. Write and submit report.
  • Holiday Gathering:
    1. Coordinate with Religious Education Committee in mid-October to find a date for the Holiday Gathering. Decide who will decorate.
    2. At November meeting, delegate Holiday Gathering responsibilities.
    3. Post a sign-up sheet for potluck items and number of people attending a month in advance.
  • Meeting Work Days:
    1. Coordinate semi-annual clean-up days with Property Committee in Spring and Fall.
    2. Post sign-up sheet for clean-up day task
Return to to Hospitality Committee
Walk cheerfully over the earth answering that of God in every person.
George Fox
Maintained by the Providence Monthly Meeting
Last updated: April 24, 2009
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